Scholarships FAQ

Thank you for your interest in Theta Foundation scholarships! We are currently accepting submissions for the 2017 Scholarship Application. Complete eligibility information and requirements are outlined in the application materials on the Apply Now page.

Tips for Applicants

In addition to the general FAQs on this page, we’ll highlight a few special tips below in the weeks leading up to the application deadline to help candidates successfully complete their applications.

Tip #1: Choose and Track Your References Carefully

Recommendation forms from your Theta Reference and Academic Reference are due on March 8, 2017, at 6 p.m. EST. You can send recommendation requests to References, re-send requests, or even cancel requests and send them to new References up until the deadline, but don’t wait until the last minute! Review pages 8 and 9 of the 2017 Scholarship Application Guide for information on Reference eligibility and monitoring requests.

Having trouble choosing your References? Take our Reference eligibility quizzes to see if you’re on the right track:

Theta Reference quiz: http://bit.ly/ThetaRefQuiz
Academic Reference quiz: http://bit.ly/AcademicRefQuiz


GENERAL INFORMATION

How can I get help completing my application?

Do I have to read the Scholarship Application Guide?

What is SmarterSelect?

How much scholarship funding is available?

Will all applicants receive a scholarship?


ELIGIBILITY

Can I use a Theta Foundation scholarship for my Theta membership expenses?

What’s the difference between merit-based scholarships and need-based scholarships?

I qualify for multiple Theta Foundation scholarships. Do I have to submit a separate application for each award?

I have already completed my degree. Can I use a Theta Foundation scholarship to pay my student loans?

I have previously received a scholarship from Theta Foundation. Can I apply again?

I am currently applying to graduate school and won’t know if I am accepted until after the scholarship application deadline. Can I still apply for Theta Foundation scholarships?

Is there a minimum GPA requirement for scholarship applicants?

Can I use a scholarship toward my study abroad program?

I’m applying for need-based scholarships. How will Theta Foundation calculate my financial need?


APPLICATION INFORMATION

Do I have to complete my application in one session?

Do I need to submit a transcript with my application?

I am applying for need-based scholarships. What is the required Student Aid Report?

I forgot my Member ID number. What should I do?

I submitted the Member ID number retrieval form, but the Fraternity’s website didn’t email me my Member ID number. What should I do?

How can I confirm I have submitted my application?

Can I update my application after I click “Submit Application?”


REFERENCE/RECOMMENDATION INFORMATION

My Reference did not receive the link to the recommendation form. What should I do?

How do I know if my References have submitted their recommendation forms?

My Reference says she has submitted her recommendation form, but I haven’t received a confirmation email. What should I do?


DEADLINES AND LATE MATERIALS

When is my scholarship application due?

Will my scholarship application be considered if my References do not submit their recommendations by the application deadline?

I need to gather more information for my application. Will Theta Foundation accept late material?

Can I apply for need-based scholarships if I won’t have a completed Student Aid Report by the application deadline?

What happens if my computer crashes while I am working on the application?


AWARD STATUS NOTIFICATION

When will I be notified if I have been selected to receive a Theta Foundation scholarship?


General Information

How can I get help completing my application?

In addition to these FAQs, Theta Foundation provides other resources to help you complete your application:

2017 Scholarship Application Guide – Includes tips, guidance, and contact information for Theta Foundation’s Programs Coordinator; all applicants are required to read the entire guide and certify they have done so in their applications.

Application Help Session WebinarsNo need to register in advance! You can access each of the help sessions below at http://bit.ly/AppHelpSession. For audio during the sessions, call 1-888-222-0475 and enter the attendee code 5901365.

Tuesday, January 17, 2017, at 12 p.m. (noon) EST
Thursday, February 9, 2017, at 7 p.m. EST
Wednesday, March 1, 2017, at 12 p.m. (noon) EST

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Do I have to read the Scholarship Application Guide?

Yes! When applying, all applicants must certify that they have read and understand the Scholarship Application Guide. The guide provides thorough instructions and other information to help you complete and submit a Theta Foundation scholarship application.

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What is SmarterSelect?

SmarterSelect is a third-party online application and recommendation system. All applications and recommendations must be completed and submitted via SmarterSelect. Applicants who have already opened an application and created a SmarterSelect account can access their applications by clicking on the application link on Theta Foundation’s Apply Now page and signing in to SmarterSelect.

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How much scholarship funding is available?

You can see the scholarships and their expected 2017 award amounts on our A-Z Scholarship Listing page. The amount awarded for each scholarship varies depending on the award received, but the range is a minimum of $1,000 and a maximum of $12,000. Depending on an applicant’s qualifications, she may receive more than one scholarship and can receive more than one type of scholarship (merit- and need-based) in a given year.

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Will all applicants receive a scholarship?

Due to limited funding, we are unfortunately not able to award a scholarship to each deserving candidate. We often have more applicants than we have funding available, so it is a rather competitive process. However, each year brings different candidates with different strengths, so we certainly encourage previous applicants to apply again if they will pursue a degree during the upcoming academic year.

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Eligibility

Can I use a Theta Foundation scholarship for my Theta membership expenses?

No. Theta Foundation is a 501(c)(3) non-profit organization and our scholarships cannot be applied toward Theta- or fraternity/sorority-specific expenses, including membership dues.

Theta Foundation scholarships can be applied toward academic expenses, including tuition, course-related fees, and textbooks and supplies required for course enrollment.

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What’s the difference between merit-based scholarships and need-based scholarships?

The basic difference between merit-based and need-based scholarships is that need-based scholarships are awarded on the basis of financial need, while financial need is not considered at all for merit-based scholarships. Candidates for need-based scholarships must complete and submit the NEED-BASED SCHOLARSHIP INFORMATION page of the scholarship application.

While candidates self-select their Application Type, not all applicants are eligible to apply for need-based scholarships. Eligibility for both categories of scholarships is as follows:

MERIT-BASED SCHOLARSHIPS [Application Type: UNDERGRADUATE or GRADUATE + MERIT-BASED]
-Initiated collegian or alumnae members of Kappa Alpha Theta in good standing with the Fraternity who will pursue an undergraduate or graduate degree during the upcoming academic year. Alumnae members do not have to be dues-paying members of the Fraternity or an alumnae chapter or circle. New Members may apply, but their chapters must submit their signed Loyalty Pledge cards to Kappa Alpha Theta Headquarters by the application deadline.
-Applicants with applications and References’ recommendation forms submitted by the application deadline.

NEED-BASED SCHOLARSHIPS [Application Type: UNDERGRADUATE + NEED-BASED]
-Initiated collegian members of Kappa Alpha Theta in good standing with the Fraternity who will pursue an undergraduate degree during the upcoming academic year. New Members may apply, but their chapters must submit their signed Loyalty Pledge cards to Kappa Alpha Theta Headquarters by the application deadline.
-Applicants who demonstrate financial need and submit all information requested in the NEED-BASED SCHOLARSHIP INFORMATION page of the application. Applicants who fail to submit all information requested in the NEED-BASED SCHOLARSHIP INFORMATION page will be disqualified for need-based scholarships.
-Applicants with applications and References’ recommendation forms submitted by the application deadline.

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I qualify for multiple Theta Foundation scholarships. Do I have to submit a separate application for each award?

One great aspect of applying for Theta Foundation scholarships is that you do not have to select the individual scholarships for which you would like to apply. You will be automatically considered for any scholarships for which you qualify after you submit Theta Foundation’s posted application.

Applicants who select the “Need-based” Application Type who have complete applications will be considered for both merit-based and need-based scholarships.

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I have already completed my degree. Can I use a Theta Foundation scholarship to pay my student loans?

Recipients of 2017 Theta Foundation scholarships must be enrolled (part-time or full-time) in a degree-granting program during the 2017-2018 Academic Year. Theta Foundation’s scholarships are only available for enrollment during the upcoming academic year and are not meant to reimburse for previous expenses. For more information about eligibility, please refer to the Scholarship Application Guide.

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I have previously received a scholarship from Theta Foundation. Can I apply again?

Yes, of course! As long as you meet the current general eligibility guidelines, the only restriction is the each recipient is limited to a maximum of $40,000 in Theta Foundation scholarships and grants during her lifetime.

Each scholarship application cycle is held separately from previous cycles, so the opportunity for an applicant to receive a scholarship is renewed each year. Plus, evaluation of scholarship applications is blind, meaning that evaluators do not know whose applications they are scoring at the time, so there is no potential for biased evaluation based on name recognition of a previous award recipient.

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I am currently applying to graduate school and won’t know if I am accepted until after the scholarship application deadline. Can I still apply for Theta Foundation scholarships?

The primary eligibility consideration for Theta Foundation scholarships is that recipients must enroll in a degree-granting program during the academic year for which scholarships are awarded. Scholarships awarded during the 2017 cycle are only applicable toward expenses incurred during the 2017-18 Academic Year.

You can apply for Theta Foundation scholarships if your degree-granting program acceptance status is pending for the 2017-18 Academic Year. If, however, you apply for a scholarship and find out after the deadline that you have not been accepted into your degree-granting program, please contact Theta Foundation as soon as possible to cancel your scholarship application.

As noted in the Scholarship Application Guide, we ask that you carefully consider your ability to use a Theta Foundation scholarship throughout the application and acceptance process. If you apply this year, accept a Theta Foundation scholarship, and then do not enroll in a degree-granting program during the 2017-18 Academic Year, we cannot re-award that funding to another recipient.

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Is there a minimum GPA requirement for scholarship applicants?

No, there is not a minimum GPA requirement for scholarship applicants. The process is competitive, so you should take great care to clearly articulate your strengths and accomplishments in your application submission.

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Can I use a scholarship toward my study abroad program?

As long as you remain a member of Kappa Alpha Theta in good standing, you are eligible to receive a scholarship from Theta Foundation, even if you are not officially on campus that semester. In general, Theta Foundation scholarships can be applied toward academic expenses (as outlined in the 2017 Scholarship Application Guide) incurred for study abroad programs, but cannot support room and board and other living costs.

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I’m applying for need-based scholarships. How will Theta Foundation calculate my financial need?

Theta Foundation supports academic expenses: tuition, course-related fees, and required textbooks and supplies. We call this your Qualified Cost of Attendance (QCOA). When we calculate your financial need, we will consider your QCOA, the Expected Family Contribution (EFC) noted on your Student Aid Report, and the scholarships and grants you anticipate receiving for the upcoming academic year. However, your college/university will calculate your institutional financial need using the entire cost of attendance, including room and board and other expenses, which may mean Theta Foundation’s calculation of your financial need is lower than what your school may calculate.

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Application Information

Do I have to complete my application in one session?

No, you do not have to complete the application in one session. You may save any information you have entered into the application form, log out of SmarterSelect, and return at a later time. As long as you have saved the application, all information you have previously entered should be retained.

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Do I need to submit a transcript with my application?

No, you should not submit a transcript with your application. As indicated in the Scholarship Application Guide, however, scholarship recipients will be required to submit transcripts, but not all scholarship applicants must do so.

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I am applying for need-based scholarships. What is the required Student Aid Report?

Collegian members who will pursue an undergraduate degree during the 2017-18 Academic Year are eligible to apply for need-based scholarships. All applicants for need-based scholarships must complete a 2017-18 FAFSA and submit the Student Aid Report (SAR) with their scholarship applications. Please review the Federal Student Aid website to learn more about the SAR and how you can obtain your own SAR.

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I forgot my Member ID number. What should I do?

You can verify your Member ID number by visiting the Fraternity website at http://bit.ly/ThetaIDPlease note that you must enter the Reference Code FdnScholar2017.

Upon successfully completing the form with the Reference Code, the website will email your Member ID number to the email address listed on your official Fraternity record.

If you have requested your Member ID number from the Fraternity website but have not yet received it, please double-check that you entered the Reference Code with your request. If you still have trouble, please call Mary Kate Kronzer, Programs Coordinator, at 317-876-8593, ext. 113, during normal business hours (8:30 a.m. – 4:30 p.m. Eastern Time, Monday through Friday). You may also email her at mkronzer@kappaalphatheta.org, but you will only receive a response during published business hours.

New Members are encouraged to submit applications after receiving Member ID numbers. If you will be initiated on March 8, 2017, or after and do not have a Member ID number, please enter the Member ID number 1111111.

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I submitted the Member ID number retrieval from, but the Fraternity’s website didn’t email me my Member ID number. What should I do?

As long as you follow the specific instructions outlined in the Scholarship Application Guide for retrieving your Member ID number, you shouldn’t have any problems. Most often the issue is that people fail to enter the Reference Code. When they do not enter that number, the system emails the username, but not the Member ID number.

If you’re still having trouble retrieving your Member ID number, please call Mary Kate Kronzer, Programs Coordinator, at 317-876-8593, ext. 113, during normal business hours (8:30 a.m. – 4:30 p.m. Eastern Time, Monday through Friday). You may also email her at mkronzer@kappaalphatheta.org, but you will only receive a response during published business hours.

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How can I confirm I have submitted my application?

Review the information included in the application form and the Scholarship Application Guide for verifying submission of all application materials, including recommendations from References and your application form.

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Can I update my application after I have submitted it?

Changes to a submitted application may be made up to the application deadline by logging in to your application, completing changes, and resubmitting. The updated application will replace the original submission.

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Reference/Recommendation Information

My Reference did not receive the link to the recommendation form. What should I do?

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How do I know if my References have submitted their recommendation forms?

After each of your References submits a complete recommendation form, you should receive an email from SmarterSelect confirming submission. You can also view the status of your References’ recommendation forms at the top of each Reference section as noted in the application form.

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My Reference says she has submitted her recommendation form, but I haven’t received a confirmation email. What should I do?

Some References will have completed much of the information required for a recommendation form, but have not officially submitted it. If your Reference is confident she has completed the recommendation form, but you have not received a confirmation email and the recommendation is still showing as “Pending” within your application, you should suggest that your Reference return to the recommendation form and click “Submit” to submit the completed recommendation form. If she does not receive an on-screen confirmation after clicking “Submit,” she should scroll through the recommendation form to find any areas highlighted pink and address those errors before selecting “Submit” again. After she has successfully submitted a recommendation form, she will receive an on-screen confirmation message and you, as the applicant, will receive an automated email from SmarterSelect confirming receipt.

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Deadlines and Late Materials

When is my scholarship application due?

The deadline for the 2017 Scholarship Application (for scholarships awarded for the 2017-18 Academic Year) is Wednesday, March 8, 2017 at 6 p.m. Eastern Standard Time.

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Will my scholarship application be considered if my References do not submit their recommendations by the application deadline?

No. In order for your application to be considered, it must include complete recommendations from a Theta Reference and an Academic Reference. As the applicant, you are responsible for submitting your complete application and verifying that your References have submitted complete recommendation forms.

Incomplete applications will not be considered. Theta Foundation will not accept late application or acceptance materials for any reason. These include, but are not limited to applications, recommendations, and award acceptance documents.

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I need to gather more information for my application. Will Theta Foundation accept late material?

Theta Foundation will not accept late application or acceptance materials for any reason. These include, but are not limited to applications, recommendations, and award acceptance documents.

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Can I apply for need-based scholarships if I won’t have a completed Student Aid Report by the application deadline?

No, you should not select the Need-based Application Type if you will not have all of the required information by the application deadline. As noted on the U.S. Department of Education’s website, you must file your FAFSA to coincide with the requirements of private scholarships like those awarded by Theta Foundation. Theta Foundation does not accept late materials under any circumstances, so you must submit your 2017-18 Student Aid Report by the application deadline of March 8, 2017.

As outlined in the 2017 Scholarship Application Guide, Theta Foundation recommends that all applicants for need-based scholarships file their FAFSAs online in order to receive the required Student Aid Report as quickly as possible. If tax information is your concern, the DoE also offers an IRS Data Retrieval Tool for applicants, which should help with efficient transfer of data from 2015 income tax filings to your FAFSA.

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What happens if my computer crashes while I am working on the application?

To protect your application information from being lost, we recommend saving all of your responses in a separate document. Also, as you work on your application, periodically save your changes. Application information is only saved when the applicant saves the content, so, unfortunately, there is no other way to retrieve information that was not saved by the user.

Please keep in mind that Theta Foundation will not accept late submissions, even in the event of a technology glitch.

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Award Status Notification

When will I be notified if I have been selected to receive a Theta Foundation scholarship?

On the first award status notification date of May 10, 2017, Theta Foundation will notify each scholarship applicant via email whether or not she was selected as a scholarship recipient. Notifications will be sent to the preferred email address listed on your official Kappa Alpha Theta Fraternity record. This information can be updated at any time by logging in to the Fraternity website at www.KappaAlphaTheta.org.

Applicants who do not receive email notification on May 10, 2017, should contact Theta Foundation’s Programs Coordinator at mkronzer@kappaalphatheta.org within 24 hours regarding their selection for a scholarship.

In the event any initially-selected scholarship recipient can no longer accept an award or fails to submit award acceptance documents by the deadline, an alternate recipient will be selected. Alternate recipients will be notified via email on the alternate recipient notification date.

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03/01

Scholarship Application Help Session Webinar

Free Event

@ 12:00 pm

Theta Foundation is offering a final Application Help Session Webinar for candidates completing the 2017 Scholarship Application on Wednesday, March 1, 2017, at 12 p.m. (noon) EST.

No need to register in advance! Access the help sessions at http://bit.ly/AppHelpSession. For audio during the sessions, call 1-888-222-0475 and enter the attendee code 5901365. Contact Mary Kate Kronzer, Programs Coordinator, if you have any questions about the help sessions or the scholarship application process.

Find additional webinar information and webinar recordings here.