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Grants FAQ

For complete information regarding eligibility and requirements for Theta Foundation’s Chapter and Individual Grants, please review the application guides posted on the Apply Now page. All applicants are required to read the entire applicable guide and certify they have done so in their applications.

If you have questions not answered here or in an application guide, please contact Mary Kate Kronzer, Programs Manager, at mkronzer@kappaalphatheta.org.


GENERAL INFORMATION

Should I apply for a Chapter Grant or an Individual Grant?

Do I have to read the Chapter/Individual Grant Application Guide?

What is SmarterSelect?


ELIGIBILITY

Can I use a Theta Foundation grant to pay for my Theta membership dues or my tuition for my degree-granting program?

My program has already occurred. Will Theta Foundation reimburse me for my expenses?

I have previously received a grant from Theta Foundation. Can I apply again?

Our chapter wants to bring a speaker to campus to discuss issues relevant only to the Greek community. Can we apply for a Theta Foundation grant to fund the speaker?


APPLICATION INFORMATION AND REQUIREMENTS

Do I have to complete my application in one session?

I forgot my Member ID number. What should I do?

I submitted the Member ID number retrieval form, but the Fraternity’s website didn’t email me my Member ID number. What should I do?

How can I confirm I have submitted my application?

Can I update my application after I select “Submit?”


REFERENCE/RECOMMENDATION INFORMATION

My Reference did not receive the link to the recommendation form. What should I do?

How do I know if my References have submitted their recommendation forms?

My Reference says she has submitted her recommendation form, but I haven’t received a confirmation email. What should I do?


DEADLINES AND LATE MATERIALS

When is my grant application due?

Will my grant application be considered if my References do not submit their recommendations by the application deadline?

I need to gather more information for my application. Will Theta Foundation accept late material?

What happens if my computer crashes while I am working on the application?


AWARD STATUS NOTIFICATION

When will I be notified if I have been selected to receive a Theta Foundation grant?


General Information

Should I apply for a Chapter Grant or an Individual Grant?

Only college and alumnae chapters are eligible to apply for Chapter Grants. All individual members of the Fraternity should apply for Individual Grants. Please see the corresponding application guides for complete eligibility and grant usage guidelines.

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Do I have to read the Chapter/Individual Grant Application Guide?

Yes! When applying, all applicants must certify that they have read and understand the application guides. The guides provide thorough instructions and other information to help you complete and submit a Theta Foundation grant application.

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What is SmarterSelect?

SmarterSelect is a secure third-party online application and recommendation system. All applications and recommendations must be completed and submitted via SmarterSelect. When you click on a link to a quarterly application from Theta Foundation’s Apply Now page, you will be redirected to SmarterSelect. Applicants who have already opened an application and created a SmarterSelect account can access their applications by clicking on the corresponding quarterly application link on Theta Foundation’s Apply Now page and signing in to SmarterSelect.

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Eligibility

Can I use a Theta Foundation grant to pay for my Theta membership dues or my tuition for my degree-granting program?

No. Theta Foundation is a 501(c)(3) non-profit organization and our grants cannot be applied toward Theta- or fraternity/sorority-specific expenses, including membership dues.

Students interested in receiving Theta Foundation funding for degree-granting programs or academic study should apply for scholarships.

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My program has already occurred.  Will Theta Foundation reimburse me for my expenses?

Usually, no, funding requests must be for programs that have not yet occurred. Applications should be submitted according to the published deadlines.

Certain exceptions may be made, however, for programs that begin within a reasonable time frame before a published beginning date parameter. For example, an applicant may request that Theta Foundation consider her application during Quarter 1 for a program that begins on August 31, 2017, even though the published date parameter states programs must begin on or after September 1, 2017. If your program does not fit within the published date parameters for a particular quarter, but you would still like Theta Foundation to consider your request during that quarter, you must explain your reasoning in the application.

Following completion of programs, grant recipients are required to submit receipts documenting use of Theta Foundation funding.

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I have previously received a grant from Theta Foundation. Can I apply again?

If you have not received a Theta Foundation grant during the current fiscal year (July 1 to June 30), you are eligible to apply. If you have received a Theta Foundation grant in a prior fiscal year, you may need to address how your current request will further or differ from your previously funded request.

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Our chapter wants to bring a speaker to campus to discuss issues relevant only to the fraternal community. Can we apply for a Theta Foundation grant to fund the speaker?

Due to IRS regulations, Theta Foundation cannot fund programs that are focused solely on improving one’s Theta or fraternity/sorority membership experience, chapter operations, or the fraternal community with no generally educational content that will be applied outside of Theta or the fraternity/sorority experience. In certain cases, Theta Foundation may calculate the percentage of a program that is generally educational and fund that portion of a request.

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Application Information and Requirements

Do I have to complete my application in one session?

No, you do not have to complete the application in one session. You may save any information you have entered into the application form, log out of SmarterSelect, and return at a later time. As long as you have saved the application, all information you have previously entered should be retained.

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I forgot my Member ID number. What should I do?

You can verify your Member ID number by visiting the Fraternity website at http://bit.ly/ThetaIDPlease note that you must enter the Reference Code FdnGrant2018.

Upon successfully completing the form with the Reference Code, the website will email your Member ID number to the email address listed on your official Fraternity record.

If you have requested your Member ID number from the Fraternity website but have not yet received it, please double-check that you entered the Reference Code with your request. If you still have trouble, please call Mary Kate Kronzer, Programs Manager, at 317-876-8593, ext. 113, during normal business hours (8:30 a.m. – 4:30 p.m. Eastern Time, Monday through Friday). You may also email her at mkronzer@kappaalphatheta.org, but you will only receive a response during published business hours.

New members are encouraged to submit applications after receiving Member ID numbers. If you will be initiated after the quarterly application deadline and do not have a Member ID number, please enter the Member ID number 1111111.

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I submitted the Member ID number retrieval form, but the Fraternity’s website didn’t email me my Member ID number. What should I do?

As long as you follow the specific instructions outlined in the application guide for retrieving your Member ID number, you shouldn’t have any problems. Most often the issue is that people fail to enter the Reference Code. When they do not enter that number, the system emails the username, but not the Member ID number.

If you’re still having trouble retrieving your Member ID number, please call Mary Kate Kronzer, Programs Manager, at 317-876-8593, ext. 113, during normal business hours (8:30 a.m. – 4:30 p.m. Eastern Time, Monday through Friday). You may also email her at mkronzer@kappaalphatheta.org, but you will only receive a response during published business hours.

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How can I confirm I have submitted my application?

Review the information included in the grant applications and application guides for verifying submission of all application materials, including recommendations from References and the application form.

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Can I update my application after I select “Submit?”

Changes to a submitted application may be made up to the application deadline by logging in to your application, completing changes, and resubmitting. The updated application will replace the original submission.

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Reference/Recommendation Information

My Reference did not receive the link to the recommendation form. What should I do?

Please see the REFERENCES page of the application for information about monitoring the status of recommendation forms and resending or cancelling requests as necessary.

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How do I know if my References have submitted their recommendation forms?

After each of your References submits a complete recommendation form, you should receive an email from SmarterSelect confirming submission. You can also view the status of your References’ recommendation forms at the top of each Reference section as noted in the application form.

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My Reference says she has submitted her recommendation form, but I haven’t received a confirmation email. What should I do?

Some References will have completed much of the information required for a recommendation form, but have not officially submitted it. If your Reference is confident she has completed the recommendation form, but you have not received a confirmation email and the recommendation is still showing as “Pending” within your application, you should suggest that your Reference return to the recommendation form and click “Submit” to submit the completed recommendation form. If she does not receive an on-screen confirmation after clicking “Submit,” she should scroll through the recommendation form to find any areas highlighted red and address those errors before selecting “Submit” again. After she has successfully submitted a recommendation form, she will receive an on-screen confirmation message and you, as the applicant, will receive an automated email from SmarterSelect confirming receipt.

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Deadlines and Late Materials

When is my grant application due?

Check the Apply Now page for open applications, program date parameters, and quarterly deadlines.

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Will my grant application be considered if my References do not submit their recommendations by the application deadline?

No. In order for your application to be considered, it must include complete recommendations from a Theta Reference and a Community Reference. As the applicant, you are responsible for submitting your complete application and verifying that your References have submitted complete recommendation forms.

Incomplete applications will not be considered. Theta Foundation will not accept late application or acceptance materials for any reason. These include, but are not limited to, applications, recommendations, award acceptance documents, and grant reports with receipts for approved expenses.

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I need to gather more information for my application. Will Theta Foundation accept late material?

Theta Foundation will not accept late application or acceptance materials for any reason. These include, but are not limited to, applications, recommendations, award acceptance documents, and grant reports with receipts for approved expenses.

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What happens if my computer crashes while I am working on the application?

To protect your application information from being lost, we recommend saving all of your responses in a separate document. Also, as you work on your application, periodically save your changes. Application information is only saved when the applicant saves the content, so, unfortunately, there is no other way to retrieve information that was not saved by the user.

Please keep in mind that Theta Foundation will not accept late submissions, even in the event of a technology glitch.

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Award Status Notification

When will I be notified if I have been selected to receive a Theta Foundation grant?

Please review the application guides for information related to award status notifications and corresponding dates.

Applicants who do not receive email notification within 24 hours of the notification date should contact Theta Foundation’s Programs Manager at mkronzer@kappaalphatheta.org.

Theta Foundation will not make exceptions to award acceptance deadlines for recipients who do not inform Theta Foundation that they did not receive email notification within 24 hours of the published notification date.

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